Is your CMMMS effective for achieving great KPIs?
CMMMS stands for Computerized Maintenance and Materials Management System. Obviously, there are two softwares here ie.e Computerized Maintenance Management System and Computerized Material Management System. Two examples of these softwares are SAP PM (Plant Maintenance) and Maximo.
Many CMMMS programs are not effectively utilized by maintenance users. This non-effectiveness is not due to lack of functionality in the CMMMS package but rather lack of proper utilization during the implementation phase and subsequent usage.
One example of lack of utilization is not all equipment data uploaded into the CMMMS e.g safety vales, trip and control loops, piping and valves, gas detectors, breathing apparatus, etc.
Sometimes, only some features of the CMMMS are utilized while others left alone such as PMIS (Plant Maintenance Information System) which contains the KPI analyses, Technical Objects analysis, etc.
Another lack of utilization of these two softwares is that the non-interconnectivity between them with the glaring example being the maintenance contract service rates in material management system cannot be picked while accessing in the maintenance management system.
Some works are recorded in the maintenance management system so the history of work orders are quite complete.
There are users who do not utilize the "minimum mandatory data entry' into the maintenance system, therefore resulting in many, if not overwhelming" delinquent work requests which can be avoided and prevented.
During the roll-out, some implementers enter or upload preventive maintenance plans for packaged rotating equipment separately into the maintenance system which leads to difficulties in scheduling the separate plans, even though this software can accommodate nested or packaged preventive maintenance plans.
To simply data entry, some users did not make entering of failure modes and breakdown times ine the work notifications or requests. This lack of utilization resulted incomplete failure data for reliability and avaialbility analyses whenever required.
Several softwares have been comprehensively programmed but electing not to use some features resulted in lack of utilization of the softwares themselves.
Therefore, a good implementation of the maintenance and material management systems will ensure, if not guarantee, the success of the maintenance and material departments when reporting their respective key performance indicators (KPI).
Jo
